How the analyzer reads screening notes
This tool is built for landlords and property managers reviewing screening notes — the free-text observations that accompany an application alongside the formal credit and background checks. It scans the note for risk-relevant patterns in two directions at once: application risk markers (prior evictions, inconsistent employment dates, income stated without documentation, references that cannot be verified) and compliance exposure markers — phrases that suggest criteria are being applied in ways fair-housing law scrutinizes: judgments about lifestyle, family status, source of income, disability, or national origin rather than about the objective criteria (income ratio, rental history, credit) your written policy defines.
The framing matters legally as much as practically. Housing providers may set and apply consistent, objective, documented criteria to every applicant. What they may not do is apply discretionary judgment that lands differently on protected classes — and inconsistent screening is exactly how disparate-impact claims are built. Consistency is your defense: the same income multiple, the same credit threshold, the same reference check, applied and recorded identically for every applicant. The analyzer's compliance flags are prompts to re-read your own note and ask "would this sentence make sense if I'd written it about every applicant?" — if a remark has no bearing on the objective criteria, it does not belong in the screening record.